CEA Application Form PDF Download

Children Education Allowance Application Form PDF Download

Claim for the Financial Year:

I hereby apply for the reimbursement of Children Education Allowance for my child/children and relevant particulars are furnished below:-

 Details of all the children of the employee:

9. Details of all the children for whom CEA / Hostel Subsidy claimed:

10. Academic year, Name of School/Residential School and Class in which children studied:

11. Distance of Hostel of child from residence of employee ( in case Hostel Subsidy is claimed)…..
    12. Amount of CEA / Hostel Subsidy already received up to previous quarter:___…
    13. The Academic year for which CEA /Hostel Subsidy is applied now: ..
    14. (a) Whether the child for whom the CEA is applied for is a disabled child: YES/NO
    (b) If yes, indicate the nature of disability:
    (c) Date of disability certificate.
    (d) Indicate the percentage of disability:
    15. Whether the Bonafide certificate from Head of Institution has been attached : Yes/No.
    16. For Hostel Subsidy, the Bonafide certificate from mentioning the amount is attached: Yes/No
12. If Yes at Item No. 16, Amount claimed for Hostel Subsidy:……………….
    18. (i) Certified that the fee / amount indicate above had actually been paid by me.
    (ii)Certified that my wife / husband is/ is not a Central Government Servant.
    (iii)Certified that my husband / wife Sri/ Smt:………………………… is presently working
    as : ……………………… in …………………..and that he/she shall not apply / has not applied for the Children Education Allowance for the child mentioned above.
    (iv) Certified that I or my wife / husband has not claimed this re-imbursement from any other source and will not claim the same in future.
    17 Certified that my child in respect of whom reimbursement of Children Education Allowance is applied is studying in the School / Jr. College which is recognized and affiliated to Board of Education / University.
13. The information furnished above are complete and correct and I have not suppressed any relevant information. In the event of any change in the particulars given above which affect my eligibility for reimbursement of Children Education Allowance, I undertake to intimate the same promptly and also to refund excess payments if any made. Further, I am aware that if at any stage the information/documents furnished above is found to be false, I am liable for disciplinary action.

Signature:
Name:
Design & Station
Working Under:
Date:

The family composition of the claimant has been verified from the official records such as Pass Declaration / Register etc and found correct.

Date:

Signature of Sr. Subordinate
With office seal and stamp

FOR OFFICE USE ONLY

Sl. No. Name of staff P.F.No. CEA Amount Hostel Subisdy Amount if any Total

Forwarded to : Sr.DFM / CKP for vetting and early return.

Bill Clerk / OS

Bill Compiling Officer

Annexure ‘B’

Bonafide Certificate From the Head of Institution / School

This is to certify that Master/ Baby /Mr./ Miss …………………………Roll no…………………. Admission No……………………son of Sri/ Smt…………………………is a bonafide student of this school and studied in Class……….……. during the financial year ………………………….. and as per School records his/her date of birth is ………………….………………. in words ………………………This is to also certify that the above named child had studied in this school in the previous academic year………………………….

He / She bears a good moral character.

** During the year Master/Baby/Mr./Miss……………………………had resided in the residential complex (Hostel) of the school and paid an amount of Rs………..…………….. toward boarding and lodging in the residential complex.

This Institution / School is affiliated recognized by ………………………………and the affiliation/recognition Number is……………………

Dated:
Place:
Signature Head of the Institution / School
(with Stamp and seal)

**(Strike out it is not applicable)

Tuition Fee Reimbursement Form for Government Employees PDF

CEA Application Form 2023 | Child Allowance Form PDF | CEA Claim Form for Central Govt. Employees | Tuition Fee reimbursement Form for Central Government Employees PDF

Submission of claims for reimbursement of Children Education Allowance (CEA): DoP&T OM dated 25.08.2023

A-27012/01/2022-Estt.(AL)
Government of India
Ministry of Personnel, P.G. & Pensions
(Department of Personnel & Training)

Old JNU Campus, New Delhi.
Dated 25 August, 2023

OFFICE MEMORANDUM

Subject: Submission of claims for reimbursement of Children Education Allowance (CEA)-reg.

It has been observed that some Government employees are submitting their Children Education Allowance claims for reimbursement to this Department instead of submitting to their respective Office / Departments. In each case, Children Education Allowance and Hostel Subsidy claims shall be submitted at the office / Department where the employee is serving or last served in case of unfortunate event of demise of Government employee as per provision of O.M. No.A-27012/02/2017-Estt.(AL) dated 17-07-2018.

2. Ministry / Departments in which e-HRMS is operational, Government Employee shall claim the CEA through e-HRMS only. Ministry / Departments where e-HRMS is not yet operational are requested to board on e-HRMS at the earliest.

(Sunil Kumar)
Under Secretary to the Govt. of India

Source: DoPT

Recommendations of the Seventh Central Pay Commission-Implementation of decisions relating to the grant of Children Education Allowance (CEA) and Hostel Subsidy – Consolidated instructions – DoPT

No.A-27012/02/2017-Estt.(AL)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training

Block-IV, Old JNU Campus, New Delhi
Dated: 17th July 2018

OFFICE MEMORANDUM

Subject: Recommendations of the Seventh Central Pay Commission-Implementation of decisions relating to the grant of Children Education Allowance (CEA) and Hostel Subsidy – Consolidated instructions –

Consequent upon the decisions taken by the Government to implement the recommendations made by the VII Central Pay Commission, this Department has issued an OM of even number dated 16-8-2017 revising the rates of CEA / Hostel Subsidy and simplifying the procedure for claiming reimbursement of the same. However this Department has been receiving various queries regarding CEA / Hostel Subsidy especially with regard to the applicability of various provision/instructions issued during sixth CPC regime period. Further references have also been received regarding the difficulty being faced by some government employees in obtaining certificate of the Head of the Institution as mentioned in this Department’s OM of even number dated 16-8-2017.

2. Keeping in view the above, it has been decided to issue consolidated instructions in super session of all earlier OMs on the subject of Children Education Allowance and Hostel subsidy as under:

a) The reimbursement of Children Education Allowance / Hostel subsidy can be claimed only for the two eldest surviving children with the exception that in case the second child birth results in twins/multiple birth. In case of failure of sterilization operation, the CEA / Hostel Subsidy would be admissible in respect of children born out of the first instance of such failure beyond the usual two children norm.

b) The amount for reimbursement of Children Education allowance will be Rs.2250/ per month (fixed) per child. This amount of Rs.2250/- is fixed irrespective of the actual expenses incurred by the Govt. Servant. In order to claim reimbursement of CEA, the Govt. servant should produce a certificate issued by the Head of the Institution for the period / year for which claim has been preferred. The certificate should confirm that the child studied in the school during the previous academic year. In case such certificate can not be obtained, self- attested copy of the report card or self attested fee receipt(s) {including e-receipt(s)} confirming / indicating that the fee deposited for the entire academic year can be produced as a supporting document to claim CEA. The period/year means academic year i.e. twelve months of complete academic session.

c) The amount of ceiling of hostel subsidy is Rs.6750/- pm. In order to claim reimbursement of Hostel Subsidy for an academic year, a similar certificate from the Head of Institution confirming that the child studied in the school will suffice, with additional requirement that the certificate should mention the amount of expenditure incurred by the Government servant towards lodging and boarding in the residential complex. In case such certificate cannot be obtained, self- attested copy of the report card and original fee receipt(s)/e-receipt(s) which should indicate the amount of expenditure incurred by the Government servant towards lodging and boarding in the residential complex can be produced for claiming Hostel Subsidy. The expenditure on boarding and lodging or the ceiling of Rs.6750/- as mentioned above, whichever is lower, shall be paid to the employee as Hostel Subsidy. The period/year will mean the same as explained above in clause (b) of this para.

d) The reimbursement of Children Education Allowance for Divyaang children of government employees shall be payable at double the normal rates of CEA prescribed above in clause (b) i.e. Rs.4500/- per month (fixed).

e) The above rates / ceiling would be automatically raised by 25% every time the Dearness Allowance on the revised pay structure goes up by 50%.

f) The Hostel Subsidy and Children Education Allowance can be claimed concurrently.

g) In case both the spouses are Government servants, only one of them can avail reimbursement under Children Education Allowance and Hostel Subsidy.

h) The reimbursement of CEA and Hostel Subsidy will be done just once in a financial year after completion of the financial year.

i) Hostel subsidy is applicable only in respect of the child studying in a residential educational institution located at least 50 kilometers from the residence of the Government servant.

j) The reimbursement of Children Education Allowance and Hostel Subsidy shall have no nexus with the performance of the child in his class. In other words, even if a child fails in a particular class, the reimbursement of Children Education Allowance/Hostel Subsidy shall not be stopped. However, if the child is admitted in the same class in another school, although the child has passed out of the same class in previous school or in the mid-session, CEA shall not be reimbursable.

k) If a Government servant dies while in service, the Children Education Allowance or hostel subsidy shall be admissible in respect of his/her children subject to observance of other conditions for its grant provided the wife / husband of the deceased is not employed in service of the Central Govt., State Government, Autonomous body, PSU, Semi Government Organization such as Municipality, Port Trust Authority or any other organization partly or fully funded by the Central Govt. / State Governments. In such cases the CEA / Hostel Subsidy shall be payable to the children till such time the employee would have actually received the same, subject to the condition that other terms and conditions are fulfilled. The payment shall be made by the office in which the Government servant was working prior to his death and will be regulated by the other conditions, laid down in this OM.

1) In case of retirement, discharge, dismissal or removal from service, CEA / Hostel Subsidy shall be admissible till the end of the academic year in which the Government servant ceases to be in service due to retirement, discharge, dismissal or removal from service in the course of an academic year. The payment shall be made by the office in which the government servant worked prior to these events and will be regulated by the other conditions laid down in this OM.

m) The upper age limit for Divyaang children has been set at 22 years. In the case of other children the age limit will be 20 years or till the time of passing 12th class whichever is earlier. There shall be no minimum age.

n) Reimbursement of CEA and Hostel Subsidy shall be applicable for children from class nursery to twelfth, including classes eleventh and twelfth held by Junior Colleges or schools affiliated to Universities or Boards of Education.

o) CEA is allowed in case of children studying through “Correspondence or Distance Learning” subject to other conditions laid down herein.

p) The CEA and Hostel Subsidy is admissible in respect of children studying from two classes before class one to 12th standard and also for the initial two years of a diploma/certificate course from Polytechnic / ITI / Engineering College, if the child pursues the course after passing 10th standard and the Government servant has not been granted CEA / Hostel Subsidy in respect of the child for studies in 11th and 12th standards

q) In respect of schools/ institutions at nursery, primary and middle level not affiliated to any Board of education, the reimbursement under the Scheme may be allowed for the children studying in a recognized school / institution. Recognized school / institution in this regard means a Government school or any education institution whether in receipt of Govt. Aid or not, recognized by the Central or State Government or Union Territory Administration or by University or a recognized educational authority having jurisdiction over the area where the institution / school is situated.

r) In case of a Divyaang child studying in an institution i.e. aided or approved by the Central / State Govt. or UT Administration or whose fees are approved by any of these authorities, the Children Education Allowance paid by the Govt. servant shall be reimbursed irrespective of whether the institution is ‘recognized’ or not. In such cases the benefits will be admissible till the child attains the age of 22 years.

s) The CEA is payable for the children of all Central Government employees including citizens of Nepal and Bhutan, who are employees of Government of India, and whose children are studying in the native place. However, a certificate may be obtained from the concerned Indian Mission that the school is recognized by the educational authority having jurisdiction over the area where the institution is situated.

t) The Children Education Allowance or hostel subsidy shall be admissible to a Govt. servant while he/she is on duty or is under suspension or is on leave (including extra ordinary leave). Provided that during any period which is treated as ‘dies non’ the Govt. servant shall not be eligible for the CEA / Hostel subsidy for that period.

3.These above instructions would come into effect from 1st July, 2017.

Hindi version follows.

sd/-
(Sandeep Saxena)
Under Secretary to the Government of India

Click to view Order

Source: https://dopt.gov.in/

7th CPC Children Education Allowance – Reimbursement of CEA – How to apply?

Children Education Allowance and Hostel Subsidy

(Reimbursement of Tuition Fee – Educational Assistance to the wards of Central Government Employees

Children Education Allowance: CEA is paid to government employees to take care of schooling and hostel requirements of their children. The rates of CEA are double for a differently abled child.

Recommendations of 7th Central Pay Commission and Govt Decision on Children Education Allowance

7th CPC Children Education Allowance : One of the most anticipated hike in this allowance by Central Government employees, but 7th Pay Commission has recommended the allowance would continue as CEA Rs.2250 pm per child and Hostel subsidy Rs.6750 pm per child. And the allowance will continue to be double for differently abled children. And the commission has strongly object to extend the allowance beyond Class XII.

The commission also recommended that the simplification of procedure for reimbursement. For CEA, a certificate from the head of institution where the ward of government employee studies should be sufficient for this purpose. The certificate should confirm that the child studied in the school during the previous academic year.

Rate of Children Education Allowance (CEA) has been increased from Rs.1500 per month / child (max. 2) to Rs.2250 per month / child (max.2). Hostel Subsidy will also go up from Rs.4500 per month to Rs.6750 per month. Annual amount of CEA for the academic year 2017-18 will be 24750 and Hostel Subsidy will be 74250

Children Education Allowance – An Overview: The Children Education allowance was introduced w.e.f. 1-9-2008 on the basis of the recommendation of 6th CPC. In the background of escalation of school fees, and other expenses connected with education of Children, the present scheme has been a big relief for the Government employees.Presently the allowance is admissible for two children, for studying in a recognized school up to XII standard. The maximum ceiling is stipulated at Rs.18000/- since this allowance had been hiked by 50% because of the DA component in salary having been crossed 100% on 1.1.2014. We suggest doubling of this allowance and increasing the same by 50 % whenever the DA crosses over by 50%

The insistence of receipt for each and every expense to claim the allowance is a cumbersome procedure, which serves no purpose at all. In order to avoid a probable misuse, the employer may be asked to produce an affidavit to the effect this child/children were bonafide student of the school. The production of receipt may be dispensed with.

We also suggest that the scheme may be extended to cover children studying for Graduate / Post Graduate and Professional courses. This suggestion is being made in view of the huge expenses involved for the children’s higher studies, especially in the background of the Government with… from “higher education sector and allowing private institutions to come up and extract exorbitant changes for … courses. Since the quantum of allowance is fixed with a ceiling on maximum, our suggestion … increase the coverage.

7th Pay Commission Children Education Allowance – Reimbursement Procedure, Bonafide Certificate Format 2019

Procedure for Children Education Allowance 2019

Children Education Allowance is one of the greatest and valuable concession for Central Government employees implemented as per the recommendations of 6th pay commission with effect from 1.9.2008. This allowance is paid for taking more care on education of children. CEA and HS will be paid for school going children from nursery to 12th class. The amount of CEA and HS will be double for differently-abled children.

Rate Chart of Children Education Allowance for first child and second child

The revised rates of Children Education Allowance and Hostel Subsidy as per 7th CPC is given in the below table

The rates of Children Education Allowance and Hostel Subsidy shall increase by 25% whenever the DA increases by 50%

CEA Reimbursement Procedure
Children Education Allowance Scheme is a reimbursement scheme. Reimbursement should be done just once a year, after completion of the academic year. The maximum reimbursement amount of CEA is now Rs. 27000 per year per child and the maximum reimbursement amount of HS is now Rs. 81000 per year per child.

7th CPC simplified the procedure for reimbursement. No need to submit bills, receipts, vouchers, and invoices for reimbursement. Bonafide certificate of children from the head of the institution is enough for reimbursement.

Model Format of Bonafide Certificate
The reimbursement application shall contain a bonafide certificate from the school to ensure that the child has studied in the previous academic year and also mention the amount of expenditure incurred.

For Hostel Subsidy, the same bonafide certificate should mention the amount of expenditure incurred by the Government employees towards lodging and boarding in the residential complex.

Children Education Allowance and Hostel Subsidy Similarity and Difference

Children Education Allowance, Children Education Allowance for Divyang and Hostel Subsidy: Similarity and Difference

Note: The Hostel Subsidy and CEA can be claimed concurrently. (Rs.27,000+Rs.81,000)

K.Chiranjeevi, OS/Sr.DPO/O/BZA

South Eastern Railway

No.SER/P-CKP/IPAS/CEA/7th CPC/18

Office of the Sr. Divl. Personnel Officer,
Chakradharpur,
Dated: 08.02.2018

To, All Concerned of CKP Division.

Sub: Guidelines for Payment of Children Education Allowance as per 7th CPC.

Ref: 1) Rly Board’s letter No.E(W) 2008/ED-2/4 Dated 01.10.2008.

2) RIY Board’s letter No.E(W)2017/ED-2/3 Dated-12.10.2017.

In terms of RBE NO.147/2017 vide Railway Board’s letter No.E(W) 2017/ED-2/3 Dated- 12.10.2017, the mode of application and of Children Education Allowance has been modified. Accordingly, it has decided to adopt the following procedure as per new methodology for payment of CEA re-imbursement as under:

1) Application Procedure:

1) The amount fixed re-imbursement of CEA shall be Rs.2250 PM and Rs.6750 PM Hostel subsidy w.e.f. 01.01.2017

2) The above allowance will be double for Disabled children.

3) The application for re-imbursement shall be done after the completion of the evry financial year i.e. application for FY 2017-18 will be made on or after 01.04.2018. Draft format of application is placed below at Annexure ‘A’ for approval.

4) The application for re-imbursement shall contain a bonafide Certificate from the Head of Institution, where the ward of government employees studies, will be sufficient for this purpose. The certificate should confirm that the child studied in the school during the previous academic year. Draft format of certificate to be obtained from Head of Institution is placed below at Annexure ‘B’ for approval.

5) The Bonafide certificate to ensure that the child has studied in the school in that Financial year should be issued as per the prescribed format only and that may or may not be necessarily in the School Letter Head.

6) Similarly for claiming Hostel Subsidy, a certificate from Head of Institution will suffice, with additional requirement that the certificate should mention the amount of expenditure incurred by the government servant towards lodging and boarding in the residential complex. So that the amount of expenditure incurred, or the ceiling as mentioned above, whichever is lower shall be paid to the employee.

7) If the both the Spouses are Government employee, the applicant should declare his/her spouse has not claimed the allowance, and will be liable to be taken under D&AR if it is found to be false at later date.

8) All other eligibility criteria’s, terms & conditions as given by Railway Board time-to-time shall remain in force for re-imbursement of CEA.

II) Schedule of Payment and forwarding of application:

1) The complete application alongwith all necessary enclosures should reach Sr.DPO’s office or Bill Compiling Unit by 15th May of every next financial year i.e. application for claims of 2017-18 should be submitted by 10.05.2018.

2) The CEA claims shall be eligible for the first two (02) surviving children whose name are included in the Family composition i.e. Pass declaration & register, Form-6 of the employee and in IPAS family details also. Before submitting an application for CEA, the concerned employee should ensure that his/her child’s name is included in the family composition records available with ‘P’ Branch or Unit. The Bill dealer should also ensure that the entire family composition of the claimant has been entered in the IPAS family details modules.

3) The applications as received from the Units, the respective Bill dealers will scrutinize the application and make necessary entries in IPAS CEA module by 10th June of every year and forward the same to associated Accounts for vetting and similarly accounts will vet the CEA by 10th July of the year.

4) The vetted CEA shall be uploaded in Pay Roll system in the salary payment for the month of July of the year. If sufficient funds are not available, the payment shall be in the consequent month whenever the funds are available.

5) Belated application shall be processed separately for arranging payment in the subsequent months.

6) It would be the primary responsibility of the Unit In-charge/Supervisor to collect the CEA applications alongwith necessary Bonafide certificates and Hostel subsidy receipts from the employees under their control and forward the same to Sr.DPO’s office or Bill compiling unit by 15th May duly certifying the family composition details available in Pass declaration/register. The all consolidated CEA applications shall be accepted only with proper forwarding/covering letter and the applications should not be forwarded in piece meal manner.

NB: The CEA & Hostel Subsidy claims from April-17 to June-17 shall payable at the old rates as per 6th CPC and new rates of 7th CPC shall be applicable from July-17 onwawrds.

This has the approval of Sr.DPO/CKP and Sr.DFM/CKP.

sd/-
Asstt. Personnel Officer
For Sr.Divl. Personnel Officer
Chakradharpur

Authority: http://www.ser.indianrailways.gov.in

New Methodology of Application and Schedule of Payment towards Children Education Allowance

SOUTH WESTERN RAILWAY

Divisional Office
Personnel Department,
Mysore-570 001

Dated: 05.03.2018

No.Y/P. 483/Gen/Bills

Sub: Children Education Allowance for the year 2017-2018.

Ref: 1. Rly. Bds letter No.E(W)2008/ED-2/4 dated 01.10.2008
2. Rly. Bds letter No.E(W)2017/ED-2/3 dated 12.10.2017 (RBE No. 147/2017)

Railway Board has communicated the revised rates for Children Education Allowance (CEA) and the new method of application and payment/reimbursement of CEA, vide letter under reference, as per the Board’s letter are as under:

1.The amount fixed for reimbursement of CEA will be Rs. 2250/- om., and Rs.6750/- pm for Hostel Subsidy.

2. The reimbursement will be done just once a year, i.e. after completion of the financial year.

3. For reimbursement of CEA, a Certificate from the Head of the Institution, where the ward of the government employee studies, will be sufficient. The certificate should confirm that the child studied in the school during the previous academic year. (Proforma-I enclosed)

4. However, for hostel subsidy, a similar certificate from the Head of the Institution with additional requirement regarding amount of expenditure incurred by the government servant towards lodging and boarding in the residential complex are to be furnished. (RBE No. 147/2017). The amount of expenditure mentioned, or the ceiling, Rs.6,750/- pm, whichever is lower shall be paid to the employee. Employees are required to be submitted bonafide certificate for hostel subsidy as per the proforma-II enclosed.

5. Hostel subsidy is reimbursable only in case of child studying in a residential school and staying in hostel of the said residential school.

6. The allowance will be double for differently abled children. (RBE No. 10/2018) Scheduled for payment of CEA for the year 2017-18:

1. Applications for reimbursement/payment of CEA will be collected after the completion of financial year 2017-18 i.e. from 01.04.2018 up to 15.05.2018.

2. The received applications will be scrutinised and processed for sanction and vetting from Associate Finance through online i.e. on IPAS.

3. To ensure that the child/ward has studied during the academic Year, a bonafide Certificate from the school has to be obtained as per the prescribed proforma-I enclosed. This can also be in any format given by the school.

4. If both the spouses are Government servants, the applicant should declare that His/her spouse has not claimed the allowance, and will be liable for action under D & AR if it is found to be false at a later date.

5. Claims shall be admissible only for the First two surviving children whose names are included in the Family Composition. Before submitting an application for CEA, every employee should ensure that his/her child’s name is included in the Family Composition Certificate which was sent to Personnel Department for scanning and uploading to IPAS system or else such claims will not be processed.

6. It is also necessary to enclose the copy of employee’s Family Composition Details along with CEA application duly certified by the concerned supervisory officials.

7. The supervisory officials are requested to collect the applications of the employees working under them with bonafide certificates or original fee receipts/cash bills for hostel subsidy and forward the same to this Office in a one bunch under a covering letter duly listing the names for further process. Applications without covering letter shall not be entertained.

8. CEA application can also be downloaded from SWR website i.e. www.swr.indianrailways.gov.in on the following link:- About us -> Division -> Mysuru -> Personnel Branch -> Forms to download.

This has the approval of Competent Authority

sd/-
(BUBBLE YADAV)
DPO/I/MYS

Source: http://www.swr.indianrailways.gov.in/

Reimbursement of child Education Allowance FORM 2 PDF | Tuition Fee reimbursement Form PDF | Fee Reimbursement Form PDF Download | Tuition Fee Reimbursement Form for Central Government employees PDF | CEA Form PDF Download