KVS Transfer Policy 2023 for Officers, Teaching and Non-Teaching Staff
KENDRIYA VIDYALAYA SANGATHAN (HQ)
An Autonomous Body Under Ministry of Education, Govt, of India
18 Institutional Area,
Shaheed Jeet Singh Marg
New Delhi -110016
www.kvsangathan.nic.in
F. No. 1-1/2023- KVS (HQ) / Estt -11/12166-69
Date:- 30.06.2023
NOTIFICATION
This is to inform that the KVS Transfer Policy 2023, duly approved by the competent authority, is hereby notified and should be brought to the notice of all concerned.
The calendar of activities of Annual Transfer 2023 will be notified shortly.
Ajeeta Longjam
Joint Commissioner (Admin – I)
TRANSFER POLICY 2023 for Officers, Teaching & Non-Teaching Staff of KVS
PART-I
Kendriya Vidyalaya Sangathan (KVS), in supersession of the existing transfer guidelines and orders on this subject and after extensive consultation with stakeholders, hereby, notifies the following Transfer Policy for the effective management and optimum utilization of human resources in KVS. This Transfer policy shall be applicable to all transferable employees of KVS working in Kendriya Vidyalayas, Regional Offices, ZIETs, KVS Headquarters and such other office / institution which fall under the administrative jurisdiction of the KVS. This Transfer Policy shall take effect from the date of its notification and Article 71 of the Education Code for Kendriya Vidyalayas shall stand modified accordingly.
1. OBJECTIVES
Kendriya Vidyalaya Sangathan shall strive to ensure continuity of the teaching learning process in the larger interest of students. KVS will aim to maintain equitable distribution of its employees across all locations and to ensure efficient functioning of the organization and to optimize job satisfaction amongst employees. All employees are liable to be transferred anywhere in India at any point of time and transfer to a desired location or post cannot be claimed as a matter of right. While effecting transfers, organizational requirement shall be given uppermost consideration and the preference and constraints of employee shall remain subservient.
2.DEFINITIONS:
| Sr. No. | Terms | Explanations |
| i. | Active Stay | Continuous Service at a station as on 1st July for all Stations excluding the period or periods of absence (including any kind of leave other than Maternity leave) from duty exceeding 30 days or more at normal station and 45 days or more at Hard, NER and Priority Station, irrespective of cadre |
| ii. | Commissioner | Commissioner, Kendriya Vidyalaya Sangathan including any officer thereof who has been authorized or delegated to exercise all or any of the powers and functions of the Commissioner. |
| iii. | Controlling Officer | Principal/ In-charge Principal for staff of KV, Deputy Commissioner for staff of RO, Director of ZIET for staff of ZIET, Assistant Commissioner for staff of concerned section in KVS (HQ). |
| iv. | Death of Family Person (DFP) | Incidence of death of spouse / son / daughter in preceding two years with reference to 30th June of the year. |
| V. | Displacement Count | Score of points allotted to different factors that determine the displacement of an employee from a station as per Part IA clause – 4 A of this Transfer Policy. |
| vi. | Employee | All teaching and non-teaching employees covered under this policy. |
| vii. | Hard Station | As reviewed and notified by the KVS from time to time. |
| viii. | Less than Three years to Retire (LTR) | Retirement due within next three years as on 30th June of the year. |
| ix. | Location | A place where any Kendriya Vidyalaya or any other office of KVS is located in the country. |
| X. | Medical Ground (MDG) | One or more of the medical conditions as listed in Annexure – 1 in respect of self, spouse, dependent son / daughter. |
| xi. | Organization | Kendriya Vidyalaya Sangathan & its offices and schools under its administrative control. |
| xii. | Persons with Disabilities (PwD) | The definitions of disability for this purpose would be as notified by the Govt, of India vide Rights of Persons with Disabilities Act, 2016 as amended from time to time. Any employee with 40% or more disability on production of relevant Medical Certificate from Govt. Hospital issued by competent Medical Authority / Board. |
| xiii. | Priority Station | KVs wherever the vacancy is above 50% for 3 consecutive years, will be given the status of priority station to post staff in these KVs for a tenure of 5 years. On completion of the 5-year tenure at a priority station, employees shall be treated at par with those who have completed Hard Station Tenure. Periodic Notification will be issued as and when the requirement arises. |
| xiv. | Region / ZIET | Region- As notified, comprising Kendriya Vidyalayas in a specified area of the country and placed under the charge of a Deputy Commissioner. ZIET – Zonal Institute of Education & Training under the charge of a Director. |
| XV. | Service | The period during which a person has been serving in the Sangathan on a regular basis. |
| xvi. | Single Parent (SP) | A KVS employee who has lost his / her spouse or has been separated by a Court of Law and who has attained parenthood through custody from court, surrogacy or legal adoption. |
| xvii. | Station | A town/city/ metropolis as notified by the KVS with a unique code. More than one Kendriya Vidyalaya / office can be located at a station. |
| xviii. | Tenure | A continuous stay at a station for a specified period as defined for different categories of employees at Part – l-A – clause – 2 II (A) c) of this policy. |
| xix. | Transfer Count | Score of points allotted to different factors relevant for a tenure transfer as per Part I A – clause – 4 B of this Transfer Policy. |
| XX. | Vacancy | Vacancies existing at a station as on date of notification of the schedule for effecting Annual Transfer for the year. |
Unless the context otherwise indicates:
a) The singular number shall include plural number and vice-versa.
b) The masculine gender shall include the other genders.
BASIC PRINCIPLES
i. All employees of the KVS are liable to be transferred and posted anywhere in India at any time, as per the requirements of public service and in the interest of the organisation. The core focus will be to maintain the continuity of the teaching-learning process, in the larger interest of students. The approach of this policy is school and student centric with due regard to the principles of equity and transparency vis-a-vis its employees.
ii. Transfer cannot be claimed as a matter of right by the employees. The choice for transfer to a particular station also cannot be claimed as a matter of right.
iii. The crucial date for determining the eligibility, stay, etc., shall be 30mJune for all Stations.
iv. As far as possible, KVS will invite Annual Transfer Applications through ONLINE mode. Primary responsibility for submission of transfer application form will be that of the employee. The information submitted by employee will be further verified by the controlling officer. Employee and controlling officer shall be held responsible if any wrong data or information is submitted/ suppressed, and appropriate action would be initiated against such defaulters under relevant Conduct Rules.
v. To ensure stability of teaching learning process, an employee will be eligible to apply for transfer after completion of tenure except cases covered under PwD / MDG / DFP /LTR which will be considered irrespective of tenure during the Annual Transfer process.
vi. The tenure of an employee at normal station will be of 5 years, (irrespective of change in cadre) extendable to 10 years if otherwise not displaced, in order to accommodate those employees who have completed their tenures in Hard, NER, Priority stations. In case of hard and NER station the tenure will be of 03 years, irrespective of change in cadre on account of promotion.
vii. To the extent possible, Non-Teaching Staff/officers (up to SO level) will be expected to serve at least one tenure in the KVS HQ/ Regional Offices / ZIETs, to cater to administrative requirements and to provide wider exposure.
viii. Employee who is a care giver of dependent disabled child / spouse will be given due consideration in the routine exercise of transfer subject to the administrative constraints. The definition of disability for the purpose of clauses above would be as notified by the Govt of India vide Persons with Disabilities (Equal opportunities, Protection of Rights & Full participation) Act, 1995 and another further amendments / clarification issued by the Govt, from time to time. For this a certificate from the competent Govt. Medical Board as defined in the provisions of these guidelines is required to be submitted.
ix. The Competent Authority reserves the right to transfer/ retain an employee beyond the specified tenure depending on the administrative requirement and in the larger interest of KVS. Further rotational transfer of employees working in sensitive posts shall be governed by the instructions issued by the Central Vigilance Commission circular no. 03/09/13 vide letter no. 004/VGL/090 dated 11.09.2013 and as issued from time to time.
x. As far as possible, transfer of an employee to a station under spouse category is subject to availability of vacancy, eligibility, station seniority and applicable parameters in the interest of the organization.
xi. Stay for a period of 05 years in normal stations shall be applicable in the case of direct recruitment.
xii. Transfer orders issued to an employee after following due process shall not be cancelled / modified.
However, under extremely exceptional circumstances or under administrative exigencies, Commissioner, KVS may take appropriate decision on case to case basis. Such transfer cannot be taken as precedent and cannot be claimed as a matter of right. .
xiii. No transfer will be considered from November to March in view of focused academic requirements except cases covered in point 3 of Part 1-A & 1-B of this policy.
APPLICABILITY
The common policy and principles are listed in Part I and II of this policy unless otherwise
This Transfer policy shall be applicable to all employees of Sangathan and has been classified as under:
Part I-A: PGTs, TGTs, PRTs, Librarian, Head Master, etc. and all Non-Teaching employees up to the post of ASO.
Part I-B: Deputy Commissioner, Director (ZIETs), Assistant Commissioners, Principals, Vice-Principals, Administrative Officers, Finance Officers & Section Officers.
Notification for KVS Transfer Policy 2023 – Download PDF